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On behalf of OSG we are pleased to welcome you and your child as a member of the Club.
The aim of Oxford School of Gymnastics is to provide a safe, effective and child friendly environment in which members
can participate in gymnastics activities under the guidance of appropriately qualified coaches. The club is proud to hold
the nationally accredited GymMark award. The GymMark Scheme has been developed by British Gymnastics (BG), in partnership
with Sport England and its purpose is to provide recognition for clubs that are committed to providing quality experiences,
encouraging young people to take up sport, whilst focusing on improving their talent and maintaining a life long participation
The members of the Club are organised into groups according to their ability and experience in precedence to age as our
sport lends itself to mixed age classes, for acrobatics to work we need to have older and younger children working together
and it is important that children understand this fact.
Our recreational classes have 4 levels namely (young) Beginners, Novice, Intermediate and Advanced. Children will have
been assessed and placed in the appropriate class for them, they will participate in a coach led programme following the British
Gymnastics award scheme, which will help them develop to their optimum level of performance. Our lead coaches all hold British
Gymnastics coaching qualifications and have been DBS checked to ensure their suitability to work with children.
We also run squad sessions for competitive gymnasts, should your son/daughter be interested please speak with us about
this, alternatively we will contact you if we feel that this will be an appropriate pathway for them.
You will have been invited to join a specific class for the term and by returning your application form and fees you have
enrolled in this class until December; we are sorry but we are unable to offer any refunds once a class has been booked whatever
the reason for cancellation. If a session is cancelled due to OSG then an alternative session or refund will be offered to
you. A current email address is important as this is our primary method of communication, should yours change please do let
us know immediately so we can keep our records up to date. Our gym contact phone number is 07801971835 and should ideally
only be used in emergencies as we find emails to be far more effective on a day to day basis.
We encourage openness and would always wish to address any worries, concerns or complaints about any aspect of the club as
quickly as possible directly to us, or through our designated welfare officer Sarah Kavanagh. Sarah can be contacted for
welfare issues via email at firstname.lastname@example.org or by phone on 07760182275. Class coaches can be communicated with at either
the start/end of the class, via email at email@example.com , or a meeting can be arranged. We would
also appreciate it if you could take the time with your child to look at our code of conduct and club rules.
Attending Your First Session
Participants are required to be appropriately dressed in gymnastic attire for each class. The club leotard for girls (and
shorts for boys) are compulsory and can be purchased directly from us, we hold them is stock so you can buy them when you
attend your first class. Prices start at £20 We are only able to accept payment by cash or cheque. Girls may also choose
to wear shorts/leggings over the top of their leotard if they wish.
All children work in bare feet.
Please ensure that long hair is tied back and any jewellery and earrings are removed (or taped up if newly pierced).
Please provide your child with a drink of water for each class.
Please arrive changed for your session as we do not have changing facilities available. There are of course toilets available
if you do need to change as a one-off, but we ask where possible children arrive changed and ready for their session.
Parking is to the rear of the school, off Queens road (walk across campus to the gym hall - which is where your assessment
took place). We do not have access to the main school reception during school hours so we access the gym hall directly from
Children may be dropped off with us up to 5 minutes before the start of each class and should be picked up promptly at
the end of their session, this is especially important as we will be teaching other children immediately after their class
All children should be dropped off and picked up directly by yourselves (or named contact) at the door. They are not
permitted to leave the gym without seeing a parent/friend who they know is taking them home, so please always come directly
to the door for collection in person. If for any reason the named parent/guardian is not going to be collecting you should
inform the coach at the start of the session and of course make sure your child also knows who they are going home with.
Unfortunately, we do not have space in the hall for you to stay and watch the sessions, you can however watch through
the windows. We have a small waiting area that you can use if you do need to hang around for the duration of your child's
If you do have other children with you please keep them under control in the school buildings and do not let them onto
IMPORTANT CHANGES TO THE LAW
Along with all other organisations, British Gymnastics has to adhere to the General Data Protection Regulations (GDPR)
and we (OSG) will no longer be able to register your son/daughter and pass on your personal details to them as we have done
in the past. From October 2017 to comply with the new GDPR regulations you will need to register yourself directly with British
Gymnastics to insure your child for the year. The annual Club membership fee of £40 which you have already paid includes
insurance with British Gymnastics, however this will only be activated once you have registered your child directly with them.
There will be no additional fees to pay it will simply be an administrative task using a mobile, tablet, computer or laptop
via the British Gymnastics website. The registration process will activate your vital insurance cover and BG will send you
your membership confirmation and benefits in the post/email. British Gymnastics will notify us when you have completed your
registration. You will have until October to complete this process on the British Gymnastics website after which time you
will not be able to participate in your classes until this is done. We will of course guide you through this process and
give you more information when available.
View our Club Privacy Notice
We actively encourage parents/guardians to become involved with the club through arranged activities, fundraising events and
shows. We are always keen to embrace an integrated club ethos where gymnasts from the grass roots stage, right up to the
elite performance squad have opportunities to perform and socialise together. Throughout the year we have several club events
to allow this to happen,the largest of all our events is our Christmas display in December (8th/9th Dec 2018) when all members
Head Coaches Emma Parr and Caroline Day and the OSG Team
Email: firstname.lastname@example.org Phone: 07801 971835
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